Accounts Payable Assistant (Temporary Contact - initially 3 months; potential to go permanent)

£27k + dependent on experience

Glasgow, UK (in office 3x a week, 2x per week at home)

Are you a detail-driven finance professional who loves getting things right, enjoys a challenge, and has a passion for the outdoors? We’re looking for an Accounts Payable Assistant to join our team and help keep the wheels turning behind the scenes.

As a key member of our Finance team, you’ll play an important role in ensuring our UK, US, and German operations run smoothly — managing invoices, supporting accurate payments, and helping deliver a seamless service across the business.

Based in our vibrant Skypark office in Finnieston, Glasgow, you’ll become part of a friendly, global team where your work will have a real impact. You’ll be joining a company that helps people explore the world — and you’ll play a part in making those adventures happen.

About Macs Adventure

We’re a scaling adventure tour operator on a mission to be the leading global brand in self-guided, active travel.

Welcoming over 40,000 customers on walking and cycling trips to destinations around the world, we employ over 150 people across the UK, US and Germany who share our purpose to create #macsmoments by leading, advocating & enabling self-guided, active travel as a positive force for people and planet.

Our Culture

We’re an ambitious, forward-thinking business with a bold vision for the future, and our culture reflects these ambitions. We’re an action-oriented, fast-paced organisation and we like to have fun along the way. We’re looking for people who can grow with Macs and join us on our journey. It’s not the easy route and we’re looking for people who enjoy challenges, love learning, want to make an impact and align with our core values:

· Love the journey: A Macs trip is all about the journey, not the destination. We are all believers in Macs’ unique brand of self-guided, active travel and shout about it. As more travellers convert to the Macs Way, we accept our business will grow and change. We welcome new connections and embrace new opportunities. Carpe diem!

· Take a different path: We’re not different for different’s sake; but we won’t succeed if we’re just the same as everyone else. We devise creative solutions to problems, find new ways of doing things, and trust colleagues who are doing so too. We are brave and feel empowered to take the initiative. We ask ourselves: is what I’m doing authentically Macs?

· Tread thoughtfully: We are considerate, empathetic and try to put ourselves in our customers’, suppliers’ and each other’s shoes. We support local and find ways of having less negative impact on the planet. We find ways of having positive impact on people and communities. We are fair, and we do the right thing.

· Go the extra mile: We know that creating a perfect #MacsMoment involves going that bit further. We imagine the best feedback we can get and set out to earn it. We take ownership and accountability – it’s yours, not someone else’s, problem. We step up and help our teammates when they need us.

What you’ll do;

• Process a high volume of overhead invoices for UK, US, and German entities

• Ensure invoices are accurately coded and posted to the correct nominal accounts and cost centers

• Verify invoice approvals in line with company authorsation procedures

• Resolve invoice discrepancies with internal stakeholders and suppliers

• Prepare and process weekly payment runs (multi-currency where applicable)

• Ensure all payments are correctly authorised and paid within agreed terms

• Maintain strong control over payment processes to mitigate risk

• Review and process employee expense claims

• Ensure all claims comply with company expense policy

• Challenge non-compliant or incomplete submissions

• Support employees with queries relating to expense claims

• Assist with bank reconciliations across multiple accounts and currencies

• Investigate and resolve unmatched transactions promptly

• Support month-end close processes relating to cash and payables

• Maintain accurate supplier records in the finance system

• Respond to supplier queries in a timely and professional manner

• Reconcile supplier statements and resolve outstanding issues

• Other Ad Hoc Duties as required

What you’ll bring;

• Previous experience in an Accounts Payable role, preferably working across multiple entities and currencies

• Strong attention to detail and high level of accuracy

• Good organisational skills with the ability to manage multiple tasks

• Confident using finance systems and Excel

• Strong communication skills

• Poactive and self-motivated

• Comfortable working in a fast-paced environment

Not essential, it would be a bonus if you have;

• NetSuite Experience

The knowledge and skills we’ve listed represent “the perfect candidate”. No one’s perfect and we know the ‘confidence gap’ can stop brilliant people applying. If you love the sound of this opportunity please apply, we’d love to hear from you.

You could belong here:

To deliver adventures for more than 40,000 customers we need to build a company that’s reflective of their diversity. We’re building an inclusive workplace that promotes and values difference, where everyone, from any background, can do their best work and be proud to belong.

What we’ll offer:

As well as your salary;

• ONBOARDING: you will receive a comprehensive induction programme, as well as a warm welcome to Macs!

• ANNUAL LEAVE: 25 days annual leave plus 8 bank holidays.

• BIRTHDAY BOOSTER: An extra day off on your birthday!

• PENSION: We offer a contributory pension scheme.

• FLEXIBLE WORKING: We offer a flexible work culture.

• GETTING TOGETHER: Regular team, management and leadership meetings and retreats.

• CULTURE: An innovative, fast growth, international and solution focused culture, where we work hard to embed our values across the business.

• L&D: We support your self-guided learning journey to make the most of your strengths.